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Position Summary The Administrative Manager is a key team member who will provide executive-level administrative support to the CFO. Essential duties include project management, calendar management, support for committees of the Board of Trustees (Audit, Finance, Investment and Executive committees), and ongoing communication and relationship-building with key individuals and departments. The ideal candidate will have sound judgment, possess strong written and verbal communication skills, have excellent administrative and organizational skills, and the capacity to to handle a wide variety of activities and confidential matters with discretion.
Reports To: Chief Financial Officer (CFO)
Department: Finance & Administration
About Central Park and the Central Park Conservancy
The Central Park Conservancy is the principal steward of Central Park, one of the world’s most treasured cultural landmarks. Over the last 40 years the Conservancy has overseen the restoration of this 843-acre historic landscape, and now, under a contract with the City of New York, has complete responsibility for managing and caring for the Park and for raising the resources necessary to support that commitment. With the restoration of Central Park now largely complete, the Conservancy is committed to creating and executing a long-term plan for the stewardship of this vital urban resource into its next era.
The Administrative Manager is a key team member who will provide executive-level administrative support to the CFO. Essential duties include project management, calendar management, support for committees of the Board of Trustees (Audit, Finance, Investment and Executive committees), and ongoing communication and relationship-building with key individuals and departments.
The ideal candidate will have sound judgment, possess strong written and verbal communication skills, have excellent administrative and organizational skills, and the capacity to to handle a wide variety of activities and confidential matters with discretion.
Provide high-level managerial/administrative support to the CFO, with a broader focus on the Finance and Administration department and the advancement of its program of work.
Manage the day-to-day logistics of the CFO's office: oversee complex calendars, adapt to changing priorities, act as a liaison with other departments, serve as a back-up for office operations as needed, and proactively anticipate administrative needs of the CFO.
Serve as the liaison between the CFO other C-Suite managers and support staff, communicating needs and priorities so they can be handled with the appropriate level of urgency.
Work with the CFO to organize and coordinate key meetings. Follow-up on deadlines for assigned activities including Board and committee meetings, senior staff meetings, outside meetings, and committee work.
Collaborate with other Finance & Administration managers on the development of meeting materials, including the preparation and distribution of agendas, presentations, handouts, talking points, minutes, etc.
Project Planning, Management, and Participation
Participate in or lead projects delegated by the CFO. Contribute to the strategic and tactical prioritization of tasks, initiatives, and projects identified by the CFO.
Document Preparation and Retention
Conduct background research, compile and analyze data, and compose and prepare correspondence, documents, and other materials on behalf of the CFO.
Manage the maintenance, organization and storage of CFO’s and other relevant Finance and Administration physical and digital files.
Perform other duties as assigned by the CFO.
Qualifications & Experience
Bachelor's degree in Business Administration or related field.
Minimum 5 years’ experience providing executive-level administrative support in a similar sized organization.
Exceptional written, verbal, and interpersonal skills-ability to effectively interface with the Conservancy’s management, Board, and staff.
Strong project management and organizational skills. Must be able to work under pressure and meet deadlines; possess the ability to handle multiple projects simultaneously; to prioritize tasks while maintaining responsibility for timely execution; handle highly confidential information and materials.
Collaborative, inclusive, and collegial style; personal integrity; sound judgement, intellectual curiosity; resilience; energy; and a commitment to mission.
Working knowledge of administration best practices.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).
Passion for Central Park and the Conservancy’s mission.
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CPC is an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations and communities to apply.
Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety regulations. Employees are expected to obey safety rules and to exercise caution in all their work activities. Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways). If an employee discovers a potential dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed