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Administrative Manager


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Job Summary:
Reporting to the Vice President for Park Management & Administration and working closely with the Chief Operating Officer/Chief Landscape Architect, the Administrative Manager works independently and in collaboration with PDC, Operations, Visitor Experience and other members of the Conservancy to (1) manage communications and workflow for specific program areas involving coordination with other departments and partner agencies (2) facilitate effective management across CPC

Job Description:

Reports to: Vice President of Park Management & Administration

Summary of Essential Job Functions:

·         Provide high-level support to the Chief Operating Officer (COO)/Chief Landscape Architect, who also serves as the Central Park Administrator, with wide latitude for independent judgement and initiative in a highly dynamic environment.

·         Manage COO’s calendar and calls requiring prioritization and handling sensitive information with the utmost discretion. Prioritize information to COO to ensure timely consideration of critical, strategic or institutional importance.

·         Communicate and coordinate with internal and external contacts—including other CPC executives and departments, contractors and consultants, board members, donors, VIPs, public agencies, elected officials and members of the public —on a variety of matters related to the general administration of the Park.

·         Assists with the information from COO to his team, CPC executives, other departments, and external parties as directed or using independent judgement to ensure timely flow of information.

·         Track and manages COO’s correspondence; preparing responses in collaboration with other internal and external partners; prepares other institutional documents on behalf of the COO which may include remarks for the President and CEO and/or Board Chair.

·         Provide administrative support and coordination to the Vice President for Park Management and the Vice President for Planning.

·         Manage PDC interface with other departments related to CPC’s bench endowment program, which requires exercising independent judgement in coordinating and communicating with PDC design & construction staff, Development (Women’s Committee) staff, and Operations staff to ensure that donor expectations related to the bench endowment program are managed throughout our evaluation and communication of proposed changes to bench layouts.

·         Act as project manager for special projects, which may include planning and coordinating multiple tasks, conducting research, compiling and synthesizing information, and preparing reports or presentations.

·         Work with the COO and other senior managers on substantive preparation for meetings, including development and distribution of meeting materials (agendas, presentations, handouts, etc.), and sometimes involving coordination with other CPC departments and/or external contacts.

·         Manage business-related travel; itineraries and assist with personal commitments

·         Performs other duties as required.

 

Position Qualifications:                     

·         Bachelor’s degree required.

·         A minimum of three years of experience in a professional office environment.

·         Strong organizational and problem-solving skills.

·         Strong interpersonal and communication skills.

·         Exceptional written communication skills and editing proficiency.

·         Ability to work independently/with limited direction in a fast-paced team environment, and to prioritize and manage multiple responsibilities effectively.

·         Must be highly proficient in Microsoft Office, including Word, Excel, and PowerPoint. Working knowledge of database use and management helpful.

·         Familiarity with Adobe Creative Suites (Photoshop, Illustrator, and InDesign) helpful.

 

Please submit cover letter, resume and work sample when applying to the position

For more information, or to apply for this job, click here.



CPC is an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations and communities to apply.


Safety Requirements
Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety regulations.  Employees are expected to obey safety rules and to exercise caution in all their work activities.  Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways).  If an employee discovers a potential dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.


Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed