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Director of Special Events


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Job Summary:
The Director of Special Events, Women’s Committee will be responsible for the strategic vision, production and execution of the major events sponsored by the Women’s Committee of the Central Park Conservancy. The Director will be the lead planner on two of the Women’s Committee’s most profitable and logistically challenging events: the Frederick Law Olmsted Awards Luncheon and Fall Luncheon, a number of smaller events and meetings as assigned. The Director will supervise the Manager of Special Events, Women’s Committee and will oversee the planning and execution of the Playground Partner’s Winter Lunch and Annual Family Party. The Director will work closely with the area AVP and VP, Women’s Committee volunteer President as well as event Co-Chairmen to reach fundraising goals.

Job Description:

Reports to:   Vice President for Development, Women’s Committee & Special Events

Department: Women’s Committee/Development

Status:  Full-Time, Exempt

Position:  3902

Schedule: Must be able to work some late nights and occasional weekends

Summary of Essential Job Functions:

  • Manage all aspects of planning and production of assigned events, including: logistics, vendor management, solicitations, fundraising, marketing and press
  • Responsible for the development and implementation of fundraising strategies to reach program goals
  • The Director will serve as a frontline fundraiser to achieve event financial goals, oversee the fundraising efforts of assigned events, and work with Central Park Conservancy President, Major Gift and Development Officers and Special Events departments to strategize on fundraising efforts.
  • Cultivate new and existing donors. Manage a portfolio of prospective event Chairmen and event leaders.
  • Work with area VP and AVP on identifying sponsors for events
  • Oversee event printing and solicitations; work with internal Communications team to develop materials including invitations, programs, websites and other marketing and promotional goods.
  • Manage all data as related to events including: pulling mailing lists, registration of attendees, processing payments, acknowledging of gifts, and keeping records in accordance to CPC procedures.
  • Support post-event activities:  creating and mailing tax acknowledgment letters, organize re-cap meetings, create event synopsis and wrap up materials
  • Works cooperatively with internal and external contacts such as Women’s Committee President, Board members, donors, senior staff, development staff, finance, IT, operations staff, and vendors
  • Plan other events as assigned
  • Supervise the Manager of Special Event, Women’s Committee as well as Event Consultant hired to help with Frederick Law Olmsted Awards Luncheon.

 

Minimum Requirements:

  • College degree with 5 to 10 years of relative special events experience
  • Ability to work independently and as a team
  • The ability to work under pressure and to multi task
  • Demonstrates superior organizational skills and ability to prioritize
  • Strong written and communication skills required
  • Possess exceptional maturity, tact, diplomacy, high energy and initiative.
  • Must be able to work effectively with high-profile volunteers
  • Familiar with the New York philanthropic community a plus
  • Excellent computer skills:

o   Proficient in Microsoft Office (Excel, Word, PowerPoint, etc.)

o   Extensive experience with Raisers edge

  • Valid Driver’s license required and must be comfortable driving in Central Park and NYC

 

Abilities Required:

  • Ability to move or transport small boxes and supplies, weighing up to 30 pounds, within the office and Park for event needs.
  • Ability to work outside in all weather conditions.

For more information, or to apply for this job, click here.

Safety Requirements

Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety regulations.  Employees are expected to obey safety rules and to exercise caution in all their work activities.  Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways).  If an employee discovers a potential dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.

 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed